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ARTICLE I - TITLE

The title of the organization shall be the Larimer County Federal Executive Association; hereinafter called the Federal Executive Associaton (FEA).

ARTICLE II - MISSION

To be a creative and positive force for facilitating Federal employee interaction with the community.

To increase the effectiveness of Federal agencies in Larimer County.

Activities of federal employees within the scope of these Bylaws and under the guidance and authority of the Office of Management and Budget, are considered to be official business of the U.S. Government.

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ARTICLE III - MEMBERSHIP

The principal membership shall consist of the heads of the federal organization units, or their designated alternates, located in Larimer County, State of Colorado.

ARTICLE IV - OFFICERS AND BOARD OF DIRECTORS

A. Officers and Duties

1. FEA officers are the President, President-Elect, and Immediate Past President. The secretary employed by the current President serves as FEA Secretary.
   

2. The President and President-Elect are installed at the first FEA meeting of the calendar year and retain office for the entire year. The President-Elect serves out their term as follows: one year as President-Elect, one year as President, and one year as Immediate Past President.

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a. The President shall:

(1) Call and preside at meetings of the Association and Board of Directors;

(2) Appoint the Chairs and members of standing and special committees to assist and advise the FEA in the conduct of its business;

(3) Call regular and special meetings;

(4) Act as spokesperson for the FEA on matters relating to FEA business;

(5) With the assistance of the Secretary: (a) Issue the notice of meetings; (b) Prepare and distribute the minutes of meetings; (c) Conduct routine correspondence of the Association; (d) Maintain other records as necessary for archival purposes;

(6) Serve as the Chair of the Board of Directors.

b. The President-Elect shall:

(1) Assume the duties of President when that officer is unable to act;

(2) Serve as a voting member of the Board of Directors.

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c. The Immediate Past President shall serve as a voting member of the Board of Directors.

With the concurrence of the Board, the President will appoint a Treasurer for the FEA, whose term of office shall be indefinite. The Treasurer is accountable to the President and will maintain records of all financial transactions related to FEA activities.

B. Board of Directors and Duties

1. The Board of Directors shall have seven members -- the FEA President, the President- Elect, the Immediate Past President, and four members elected by the FEA. The FEA Secretary serves as a non-voting member.

2. Newly elected Board members are installed at the first FEA meeting of the calendar year. Members serve for two years, staggered such that two Board members will be replaced each year.

3. The Board of Directors shall determine FEA policies and transact necessary FEA business.

C. Elections

1. Before the last meeting of the current calendar year, the Board shall appoint a Nominating Committee of not less than two members, one of whom shall be a member of the FEA Board. The Committee shall place in nomination: two or more names to replace the two outgoing Board members; and one or more names for President-Elect. The Committee shall submit a summary of each candidates qualificiatons along with their nomination.

2. Formal presentation of the candidates by the Nominating Committee shall occur at the last meeting of the current calendar year. At that meeting, the President will provide an opportunity for additional nominations from the floor. Immediately following the close of nominations, the election will be held by secret ballot. The President shall select two members to tally the ballots and announce the names of the new Board members and the new President-Elect.

3. If an elected officer or Board member cannot complete the term of office, the Board will appoint a replacement until an election can be held. A vacated Presidency shall be filled by the President-Elect who will continue as President through his/her normal term.

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ARTICLE V - MEETINGS AND VOTING

A. General Membership

1. The FEA shall meet bimonthly, although the President may elect to cancel a meeting or to call a special meeting.

2. Ten members constitute a quorum.

3. Decisions at meetings are by simple majority, except a 2/3 majority is required to amend the Bylaws.

B. Board of Directors

1. The Board shall meet bi-monthly, although the President may elect to cancel a meeting or to call a special meeting.

2. A majority of voting members constitutes a quorum.

3. Board members unable to attend a meeting must be represented by an alternate. Alternates must be designated to the President before a meeting. Alternates have full voting powers but may represent only one voting member at each meeting.

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ARTICLE VI - ANNUAL REPORTS AND AUDITS

A. At the end of the calendar year, the President shall prepare and submit to the FEA a report on the FEA's activities and accomplishments. The report shall include the status of any initiatives currently underway, and identify planned activities for the upcoming calendar year. A copy of the report shall be sent to the Office of Management and Budget. To facilitate report preparation, Committee Chairs shall provide the President with "feeder" reports on their Committees' activities and accomplishments.

B. At the end of the calendar year, the Board of Directors shall appoint a special committee to conduct an audit of the FEA's financial accounts and records. The committee will present an audit report to the Board.

ARTICLE VII - AMENDMENTS TO THE BY-LAWS

A. Revisions to all or part of these By-Laws may be proposed by any FEA member. Proposed revisions must be:

• Presented in writing to the FEA President.

• Approved by five members of the Board.

• Distributed in writing to the FEA membership at least 30 days prior to a regular or special FEA meeting.

B. Proposed amendments will be adopted when voted on by a 2/3 majority of members present at the meeting.

C. Amendments passed during a regular or special meeting take effect immediately.

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